11 5 / 2012
Get 10 sheets of paper. It is time to build your system.
Use three sheets for the brain dump. Write all the things you need and want to do, one item per line. If you need extra sheets at this point, take them.
Once you are done write the following titles on three other sheets: “Projects”, “Actions”, “Waiting for…”.
Time to Process and Organize
For each item on your list follow this logic
Can this be done in 2 minutes?
Yes → Do it.
No → GOTO 2.
Can you delegate this to someone else?
Yes → Do it AND write a follow-up task on your “Waiting for …” list. Use this template “[Name of the delegatee] follow up re [task delegated]”.
No → GOTO 3.
Is the item a single action or a part of a larger project?
Single action → Add it to the “Actions” list. Start it with an actionable verb and rephrase it as if delegating to someone else.
Larger project → Write the envisioned outcome of that larger project as a sentence to the “Projects” list. Then add to the “Actions” list the next physical action you will have to do to complete that project. Remember, start with a verb and rephrase as if delegating to someone else.
Is there one more item on the list?
Yes → GOTO 1.
No → Great! Good job!
Now Do something from you “Actions” list. Strike it out when done.
Every evening Review your “Projects” and “Waiting for…” lists to see if anything new needs to be added to the “Actions” list. Remember, start with a verb and rephrase as if delegating to someone else.
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